Executive sessions may also be held outside of a board meeting. It’s common for boards that use executive sessions at every meeting to hold an executive session at the beginning or end of a board meeting. The board may also go into executive session at any time during the meeting. Consent agendas help to streamline board meetings and allow more time for other agenda items. What Is a Consent Agenda for a Board Meeting?īoards often use a consent agenda to group routine items that must be voted on at every meeting into one agenda item. The parts of the agenda may be listed as numerals or Roman numerals to identify board items for discussion. Adjournment – The board chair announces the formal closing of the meeting and states the time the meeting ended.Comments, announcements, and other business – The board chair offers congratulations, condolences, and makes other special announcements.Action items – A review of tasks board members need to do before the next meeting.New business – Discussion of new items along with the action needed to table them, delay action on them, or refer them to a committee.Old business – Discussion of items that were not resolved at the last meeting, those that need further discussion, and those that require a vote.Committee reports – Committee chairs may give a brief oral report of their committee’s work.Financial reports – The treasurer gives a report of donations, the budget, and any potential expenditures.Officer reports – The executive director gives a report followed by reports by the officers if applicable.Approval of minutes – The board chair calls for a vote to approve the prior meetings’ minutes.Quorum – The board chair states whether a quorum is present.If so, the board votes on additions, changes, or deletions. Changes to the agenda – The board chair asks if any of the members wish to make any changes to the agenda.Roll call – The board secretary takes a roll, which can be oral and should also be written.Reading of the mission and vision statements – This is an optional step.Welcoming remarks – The board chair welcomes everyone and makes introductions if necessary.Call to order – The board chair announces, “The meeting is now called to order” and states the time.What should be included in a board meeting agenda? The structure of a typical board meeting agenda includes the following elements: Structure of a Typical Board Meeting Agenda Assists the board secretary in taking minutes. Tasks can be assigned to board members for follow-up.Ensures all discussion items are covered.Here are some other advantages to using a board meeting agenda for every board meeting: In addition, it assist the board secretary in writing up meeting minutes. These agendas are of great value for the board chair when using Robert’s Rules of Order to facilitate the meeting. Primarily, board meeting agendas set the tone for a meeting and give the board direction. All this can be done within your board management system. The secretary typically asks board members if they have any items they want to be added to the agenda. The secretary often puts the board meeting agenda together in collaboration with the board president. In most cases, the board secretary will set the agenda for a board meeting, although any board member can do it. Date, time, and location of the meeting.It lists the board meeting items the board needs to discuss in the order they need to discuss them.Ī board meeting agenda will also contain the following elements:
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